Documentation Specialist Job Description

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Documentation Specialist Job Description


Position: Documentation Specialist


Job Purpose:

A Documentation Specialist is responsible for organizing, storing, cataloguing, and retrieving all documentation related to the organization's business operations. The documentation specialist must be highly organized, detail-oriented, and able to maintain and update files in a timely and accurate manner.


Key Responsibilities:

• Manage all documentation for the organization, including electronic and paper-based files.

• Develop and implement systems for organizing and storing documentation.

• Maintain up-to-date records of all documentation.

• Ensure all documentation is properly labelled and stored for easy access.

• Perform regular audits to ensure that all documents are up-to-date and meet legal and regulatory requirements.

• Work with cross-functional teams to ensure that all documentation is accurate and complete.

• Develop and maintain a process for document retrieval and distribution.

• Train employees on proper documentation procedures and guidelines.

• Stay up-to-date on industry trends and best practices related to documentation.



• Bachelor's degree in business administration, information science, or related field.

• 2+ years of experience in document management or related field.

• Proficiency in Microsoft Office Suite.

• Excellent written and verbal communication skills.

• Strong organizational and time-management skills.

• Attention to detail and accuracy.


Physical Requirements:

• Must be able to lift up to 25 pounds.

• Must be able to sit or stand for extended periods of time.