Position: Documentation Specialist
Job Purpose:
A Documentation Specialist is responsible for organizing, storing, cataloguing, and retrieving all documentation related to the organization's business operations. The documentation specialist must be highly organized, detail-oriented, and able to maintain and update files in a timely and accurate manner.
Key Responsibilities:
• Manage all documentation for the organization, including electronic and paper-based files.
• Develop and implement systems for organizing and storing documentation.
• Maintain up-to-date records of all documentation.
• Ensure all documentation is properly labelled and stored for easy access.
• Perform regular audits to ensure that all documents are up-to-date and meet legal and regulatory requirements.
• Work with cross-functional teams to ensure that all documentation is accurate and complete.
• Develop and maintain a process for document retrieval and distribution.
• Train employees on proper documentation procedures and guidelines.
• Stay up-to-date on industry trends and best practices related to documentation.
Qualifications:
• Bachelor's degree in business administration, information science, or related field.
• 2+ years of experience in document management or related field.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
Physical Requirements:
• Must be able to lift up to 25 pounds.
• Must be able to sit or stand for extended periods of time.