Unit Secretary (Administrative) Job Description

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Unit Secretary Job Description


Job Title: Unit Secretary


Job Type: Full-time/Part-time


Job Location: [insert location]


Job Summary:


We are seeking a highly organized and detail-oriented Unit Secretary to join our team. The Unit Secretary will be responsible for providing administrative support to the unit, including maintaining medical records, scheduling appointments, and coordinating communication between staff and patients. The ideal candidate will have excellent communication and organizational skills, as well as the ability to work independently and collaboratively with other team members.




     Maintain medical records, including entering patient information, filing and organizing charts, and ensuring accuracy and confidentiality

     Schedule appointments for patients, including consultations, diagnostic tests, and follow-up visits

     Coordinate communication between staff and patients, including answering phones, responding to inquiries, and relaying messages

     Order and maintain inventory of office and medical supplies

     Assist in preparing and distributing unit reports, memos, and correspondence

     Collaborate with other team members to ensure smooth and efficient operations of the unit

     Keep up-to-date with industry trends and developments




     High school diploma or equivalent; associate or bachelor's degree in related field preferred

     Minimum of [insert number] years of experience in administrative support, preferably in a healthcare setting

     Excellent communication and interpersonal skills, with the ability to maintain a professional and courteous demeanour at all times

     Strong organizational skills and attention to detail, with the ability to multitask and prioritize competing demands

     Proficiency in Microsoft Office and other office software

     Knowledge of medical terminology and electronic medical records preferred

     Ability to work independently and collaboratively with other team members


We offer a competitive salary and benefits package, as well as opportunities for professional development and advancement within the organization. If you are a highly organized and detail-oriented Unit Secretary with a passion for providing excellent administrative support, we encourage you to apply for this exciting opportunity.