Unit Secretary (Healthcare) Job Description

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Unit Secretary Job Description


Job Title: Unit Secretary


Job Type: Full-Time/Part-Time


Job Location: [Insert location]


Job Summary:


We are seeking a highly motivated and organized Unit Secretary to join our healthcare team. The successful candidate will be responsible for providing clerical support to our nursing staff, maintaining patient records, and ensuring that the unit runs smoothly.


As a Unit Secretary, you will be required to be proficient in the use of medical terminology, record-keeping software, and other office equipment. You will also be responsible for scheduling appointments, answering phone calls, and greeting visitors. Strong communication and interpersonal skills are essential to succeed in this role.


Job Duties and Responsibilities:


- Provides clerical support to nursing staff and other healthcare professionals

- Maintains accurate patient records, including medical histories, test results, and treatment plans

- Schedules appointments for patients and notifies nursing staff of any changes

- Answers phone calls and greets visitors in a professional and courteous manner

- Maintains inventory of office supplies and orders new supplies as needed

- Files and retrieves patient records as needed

- Assists in the preparation of patient charts and discharge summaries

- Processes lab and test results and ensures they are added to patient charts

- Maintains a clean and organized workspace




- High school diploma or equivalent

- Minimum of 1 year of experience in a healthcare setting

- Proficient in the use of medical terminology, record-keeping software, and other office equipment

- Excellent communication and interpersonal skills

- Ability to work in a fast-paced environment

- Strong attention to detail and organizational skills

- Ability to prioritize tasks and meet deadlines

- Willingness to work flexible hours including weekends and holidays


Preferred Qualifications:


- Associate's degree in healthcare administration or related field

- Previous experience working as a Unit Secretary in a hospital or healthcare setting

- Familiarity with electronic health record systems

- Bilingual in English and Spanish


Physical Demands:


- Must be able to stand, walk, sit, and use hands for extended periods of time

- Must be able to lift and carry up to 25 pounds

- Must be able to push and pull equipment, such as medical carts and wheelchairs

- Must have good vision and hearing


This job description is intended to convey information essential to understanding the scope of the Unit Secretary's position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.